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Point of Sale System Components


The equipment used in a point-of-sale (POS) system is very important, as it can determine how efficiently the POS system conducts financial transactions. In an average POS system, you will find a computer, barcode scanner, thermal printer, cash drawer, payment terminal, and more. If you are looking to upgrade your organization’s point-of-sale systems, NeweggBusiness has a list of recommended equipment below.

Barcode Scanners

Barcode scanners and readers are tools that are often used to look up prices and record items at checkout. Three of the more common types of barcode scanners and readers include the following.

Handheld - Handheld barcode scanners are ideal for scanning large or heavy items that are too difficult or cumbersome to easily move. They can be either wired or wireless.

In-Counter - These are large and bulky scanners that need to be installed into counters, but have very accurate scanning mechanisms. They excel at being able to scan barcodes quickly and are designed to be used in high-volume environments.

Presentation - A type of scanner that requires a person to present the barcode to the scanning mechanism, it is ideal for smaller items that can be easily picked up.

Magnetic Card Scanners and Readers

One of the most efficient ways for a POS system to accept credit or debit card payment is with a magnetic card reader. The alternative is for your staff to manually enter card numbers, which is more time consuming.

Magnetic Card Reader - A magnetic card reader will allow a POS system to scan and read many different types of magnetic cards, not just credit or debit cards. They usually will not have integrated keypads or screens.

Payment Terminal - Compared to card readers, payment terminals have more features and functions. In addition to reading cards, they typically have keypads and screens for customers to view and enter information.

Cash POS Systems

If you mainly conduct cash transactions, you may want to consider purchasing a cash register as an all-in-one solution. Additional supplies and equipment such as cash drawers, cash bags, and coin wrappers can help you stay organized.

Point-of-Sale Computer Peripherals

POS Keyboards - Point-of-sale keyboards often have built-in card readers and programmable shortcut keys. So if a dedicated scanner or reader is malfunctioning, the keyboard can serve as a backup data entry method.

Touchscreen Monitors - Using a mouse at a checkout station is not always possible due to space limitations. Touchscreen monitors are an alternative that are easy-to-use and can replace mice for checkout-related tasks.

Software - POS software allows you and your staff to look up item prices, process payments, track inventory, and more. It is one of the most important considerations when implementing a new POS system.

Thermal Printers - A special type of printer that does not require ink or toner cartridges for printing. Instead, it prints by heating a special type of heat-sensitive paper. POS systems in retail and similar businesses will often have thermal printers to print receipts.

Digital Signage

Point-of-sale locations are excellent opportunities to showcase multimedia content using digital signage, from news headlines to store promotions. To set up digital signage, you should utilize the following equipment.

Digital Signage Monitor - Digital signage monitors are a class of large-format display similar in size to televisions but without integrated TV tuners. Like computer monitors, they only display content received from external sources.

Digital Signage Player - A type of computer that is used to output multimedia content to digital signage monitors. Though they often utilize desktop computer components, they are pre-loaded with specialized operating systems and software.