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Finding a Laptop that Fits Your Organization’s Needs

Introduction

Purchasing laptop computers for your organization while keeping costs low can be a difficult process, but NeweggBusiness’ buying tips will help you make a cost-effective decision. Focus on getting a laptop with the necessary specifications and features for your organization and avoid excess. By purchasing a laptop not laden with features your organization will not use, you can save your budget for other purposes.

Key Considerations

Here are some key points to help you decide what laptop best serves your organization.

Dimensions

If the laptop computer will be carried around and used out of the office often, then a compact profile and longer battery life may be high on your list of considerations. For desktop substitute purposes, put more priority on getting a laptop with a larger display and full-sized keyboard.

A larger display coupled with higher resolution will give you more screen space, usually at the cost of decreased battery life. Laptops with full-sized keyboards may include number pads on the right side similar to desktopkeyboards, which can be helpful for tasks involving data entry or calculations.

Performance

Internet browsing, e-mail, and administrative duties usually do not require a high performance laptop, while tasks such as high-resolution graphics rendering demand fast computers. Get a laptop computer with performance sufficient for the tasks it will be used for. If you are unsure what the computer will be used for in the future, consider getting one with slightly higher specifications than what you currently need.

Service

Some business laptop manufacturers offer enterprise-class service, which may include priority support and a warranty that is longer than many standard consumer warranties. If you expect the laptop to have a long service life in your organization, those two service options can be very beneficial.

Trusted Platform Module (TPM)

A TPM is a component found on some motherboards and is used to authenticate the computer, generate encryption keys, and store digital certificates. Each TPM also has a unique endorsement key that is embedded in the module during production.

Self-Encrypting Drive (SED)

A SED is a drive equipped with an onboard chip that encrypts and decrypts information as it is being used. After the user inputs an accepted password, the drive encrypts and decrypts all data without any further action from the user.

Avoid having your organization’s data compromised by ensuring that it cannot be accessed even if the drive is lost or stolen.

Smart Card

Smart cards are plastic cards embedded with an integrated circuit and can hold personal information for electronic transactions. Some organizations issue smart cards for the purpose of authenticating an individual’s identity for laptops and other electronic devices.

Mobile Broadband

Mobile broadband enables wireless internet access through cellular network towers, though a data plan with a wireless service provider is required. A laptop equipped with mobile broadband allows the user to remotely connect to your organization’s VPN, check e-mail, browse the World Wide Web, and more from locations with sufficient cellular coverage.

Often, built-in mobile broadband support is limited to one provider, so you will need to choose a laptop that supports the provider you will use. Another method of using mobile broadband is through an external USB modem or ExpressCard compatible with your provider’s network.

Kensington Security Slot

A Kensington security slot is part of an anti-theft solution that is used in conjunction with a lock and cable to prevent theft – a useful security feature for laptop computers used as display devices in public places.

Final Words

The features mentioned above serve useful purposes if they are needed by your organization and are within budget. While features such as mobile broadband and SED can be useful, they can drive up the cost of a laptop.

Determine the type, performance, features, and level of support your organization requires from the laptop manufacturer and focus on obtaining the key features you need.